- Always screen tenants before they move in.
The first step in making sure that your property is being taken care of is to make sure that you have a reliable tenant. A good way to make sure that you’ve made the right choice is to ask for a reference letter from their previous landlord. A reference letter is more personal than a background check or credit history check (though these are also very important, you can check out a software to look into these here) and it allows the previous landlord to tell you any specific issues that they may have had with the tenant. If your tenant has a history of being reliable you know that they’ll take care of your property and make the rental process easy for you.
- Make sure the security deposit fits the property.
If you want to avoid spending your own money on repairs once your tenant moves out, make sure your security deposit is sufficient for the property. A property’s security deposit should be based on the size of the property and nature of the repairs that may be needed; a tiny apartment that won’t have a lot of repairs shouldn’t have the same security deposit as a five bedroom house with a pool. If you base the deposit on the nature of repairs you may need to make, you won’t have to dish out as much of your own money once your tenant moves out and it’s time to fix the place up. A larger deposit also gives the tenant the incentive to take care of your property- they’ll be careful so that they can get their deposit back.
- Fix things as they break.
When a tenant moves out, a lot of time and money will be invested into fixing your property for the next person. If things are fixed as they break, instead of leaving all repairs for when the tenant moves out, you’ll lighten both your financial and work loads. In fixing things as they break there is less risk of the problem worsening and the financial impact will be significantly lower because you’re not doing all of the repairs at once. Fixing things as they break will also keep tenants happy because they know that you care about the property and about keeping them happy.
With our new tenant screening partner, Background Info USA, we have developed a new feature which will save time for Tenant File users. This is the ability to export, save and update the Tenant File with the new applicant information.
When you use the Tenant File tenant screening, you now have the ability to have your applicant fill in their rental application online. The applicant can also pay their application fee and a notice will be emailed to you. Once you approve the applicant, you can now export their information to a file that you would save in a folder on your computer. The file is in CSV (comma separated value) format, and is a convenient way to save all of your applicant information in one place.
With the new beta for tenant screening, the Tenant File has created an program that will display all applicants in the folder in a spreadsheet type format, or individually per applicant. When you are ready to move in the applicant into a vacant rental, the Tenant File will automatically transfer the basic applicant information into the program.
If you are interested in trying out this service, please give us a call at 1-800-398-3904, and we will email you the program for free.
The Tenant File Property Management Software
We have great news for Tenant File customers. We have entered into an agreement to provide low cost, high quality tenant screening for our users. Now you can run credit checks and tenant screening right from within the Tenant File menu. Just go to File > Tenant Screening.
In addition, we are offering online tenant applications and credit card processing. So, when you have a prospective tenant, just give them your branded web address and they can fill out the application online, then pay the fee online. All information will be forwarded to you when completed.
But that isn’t all…very soon we’ll be able to pull the tenant applicant information into the Tenant File program, to save you the trouble of setting up the information.
All of this at the best tenant screening rates available. We are very happy to provide this service for our customers!