Vacation rentals with the Tenant File?

We sometimspecial rent postinges get questions as to whether the Tenant File can be used to track vacation rentals. The answer is a qualified yes! While the main thrust of the Tenant File Property Management Software is for long term rentals and commercial property, you can certainly use it for your vacation homes. We don’t recommend this if you are a large vacation rental company, but if you have a few vacations homes, the Tenant File will fit right in.

To accommodate weekly, bi-weekly, or even daily rentals, we created the ‘Special Rent Charges’ menu (Posting > Special Rent Charges). This allows for you to set up a rent charge to be posted every ‘x’ number of days automatically. The caveat is that if you are using the Special Rent Posting to post rents automatically, you’ll also need to post your other (monthly) rents automatically, too. That just makTenant File Scheduleres sense, and you won’t have to worry that something doesn’t get posted. The rent charge transactions will just show up in you ledgers automatically, based on the due date or the special rent date.

In addition to the ‘Special Rent Posting’, there is also a ‘Scheduler’ in the Tenant File program (Miscellaneous > Scheduler). This scheduler allows for you to ‘book’ dates, similar to a simple reservation system. You are able to block out a certain number of dates on a calendar. Each booking has an entry date, action date, starting date, ending date, detailed memo field, and 5 separate entry fields.

The 5 entry fields would typically be used for the guest name, phone numbers, email, and other similar items. The memo field would be used for any other notes you need to make. Whenever you choose a specific rental property, you’ll see the booked dates in bold on the calendar.

While the Scheduler can be used for booking as described above, you can use it for anything. For example, if you need to block out a range of dates when the property will be under repair, or a vacation for a tenant, you can do that as well. It is up to you. Since this is part of the built-in Reminder System of the Tenant File, you can use the ‘Action Date’ to be reminded of an upcoming event, or the date that a guest needs to be contacted concerning their reservation.

Some features like this are overlooked by users of the Tenant File, but if used properly they can save you time and effort by not having to maintain a schedule elsewhere. Just use your imagination to get the most possible out of it.

 

 

We would like your suggestions to improve

Barn Scene

At Tenant File we are busy working on the next major release. As always, we first ask our current users what they would like to see in the next release of the program. So now is the time to let us know the features you want in the Tenant File software. We’ll be adding new reports to help with audits, adding the ability to save settings on various screens, increasing the number of available checking accounts, adding new automated features and much more.

Our programmers have already starting make the changes that we think will improve the ease of use for our customers, and we’ve already received a large number of ideas and suggestions from you already.  If there is anything that you think will serve everyone better, we are anxious to hear from you!

Don’t forget to take advantage of your free listing in the Real Estate Available website, and to sign up for the RentalWIZ program, which gives you a free web page for vacancy listings and syndicates your vacant rental property throughout the Internet! Get more information by CLICKING HERE.

We hope that all of you have a happy and prosperous New Year 2013! Let us know what we can do to make it better!

A Free Listing for your Company

Compliments of the Tenant File, and exclusive for Tenant File customers, we are offering a free listing on our Zillow powered site www.RealEstateAvailable.com. This site is for real estate ‘sales’ only, and is becoming popular for anyone looking for their dream home. We ask that you help us out with a review or a ‘like’ on Facebook, but that is not a requirement. We just need your information to post for your particular state.

To get your listing, visit: http://www.tenantfile.com/TFSocial.html

Thanks!

The Tenant File Staff

Tenant File announces new Partner Program

Tenant File LogoThe Tenant  File Property Management Software is announcing a new Partner Program for current Tenant File users. In an effort to expand our social media reach, we are offering incentives to join us on Facebook, Twitter, and other social media outlets. In return for joining our network, promoting the product, or reviewing the software, Tenant File customers will be able to receive discounts on current products, receive extended support,  free listings on property management and sales listing websites and more. This promotion is kicking off December 20th and will last through the end of January 2013.  See our website at http://www.TenantFile.com for details, or call us at 1-800-398-3904.

Tips on Making RentalWIZ Pay Off Big Time

Your RentalWIZ listing is just like anything else in the realm of Google Land – it takes work to get noticed. Your listings need to have the right format to move up to the top of the other zillions of property rental listings. This is done through a process know as SEO (search engine optimization) , which just means that you have a legitimate web page that provides a valuable service to someone searching on the Internet. Here are some tips on how to make that happen.

Make sure they can reach you several ways. Under ‘Preferences > Account Information‘, you’ll enter all of you own information. This information will be the public info that is on your RentalWIZ listing. Make sure you have included your property management contact phone and email.

The main part of the entry is the ‘Descriptive Location’.   The will be the large font heading that is shown at the apex of your listings.  This should be the broad description including the location of your particular area. An example would be ‘Rental Homes in Richmond Virginia’.

Just as critical is the ‘Default Ad Title’, which not only repeats once, but for each of your listings. You should vary the wording but still include the location. Maybe something like ‘Furnished Rentals now available in Richmond VA’.  Notice we used the ‘abbreviation’ this time instead of the state spelled out?

Of course, we are all impressed by graphics, so be sure to include high quality photos of the exterior and interior of your rental.

Lastly, enter a ‘Description’ that is as detailed as possible. This is your ‘selling’ ad, so don’t make it ‘stuffy’ with short phrases.  Be interesting and conversational. You should again mention the address, city, state, and zip again for good measure (remember SEO), and use words that a renter wants to hear, such as accenting the size of the kitchen, trees in the yard, and schools or shopping centers nearby.

Follow these simple guidelines and you’ll have a great RentalWIZ listing that draws in potential tenants, ranks high on Google,  and stands out from the crowd.

 

The RentalWIZ service is free for Tenant File users

Now, the Tenant File RentalWIZ service is free! For those of you new to the Tenant File, the RentalWIZ program will pull data from the Features area of the Tenant File (such as bedrooms, bathrooms, other amenities and photos) then upload them to the Internet. You will get a free web page on our sister site (http://www.RentalHomesAvailable.com) and free syndication throughout the Internet to sites such as Google Base, Zillow, Padlister, and much more!

RentalWIZ home listingThe RentalWIZ program also includes a Craigslist ad creation tool and more. Here are the different levels:

Level 1 free subscription: up to 3 listings at a time, one photo per listing, free syndication, free Craigslist tool

Level 2 $9.95 per month: up to 10 listings at a time, 3 images per listing, free syndication, free Craigslist tool, flyer creation tool

Level 2 $14.95 per month: unlimited listings at a time, 10 images per listing, free syndication, free Craigslist tool, flyer creation tool

Give us a call at 1-800-398-3904 to get started!

Online backups can cause a lot of pain and suffering

It’s sad to hear from our customers that they ‘thought’ they had a backup, but didn’t. We are finding this to be all too common among purchasers of online backup software, like Carbonite, Mozy, SOS, and other popular services. The problem isn’t the backup software, but a misconception about what they do.

Typically, these online programs are set to only backup the ‘most common’ folders on your computer. These include your ‘Documents’ folder, ‘Pictures’, ‘Videos’ and possibly your system files. There is no common default backup among all vendors, but the point is they usually don’t backup up ‘everything’, only the most common folders on your computer. If you have specific folders you need to include in your online backup (like the Tenant File), you MUST select that folder in the settings your your backup program. That includes other programs that install in private folders on your system.  So, it is up to you to tell the online software which folders to back up.

Now, the Tenant File has it’s own easy to use backup, which only takes a couple of clicks to back up your precious Tenant File data to a CD, DVD, Flash Drive, USB, Memory Stick or other media.  You should use it on a regular basis. However, it only backs up the ‘data’ not the entire folder. You should backup the entire folder as well, whether you use an online software or simply copy the Tenant File folder using Windows utilities. (To find the path to your folder, right-click the Tenant File shortcut, then choose ‘Properties’, and look at the ‘Start in’ path – that is the path to your Tenant File information).

So, if you have an online backup, that is great! Just don’t forget to include the Tenant  File in that backup, which might save a lot of heartache in the future if you computer crashes or becomes inaccessible.

New Tenant Screening partnership

We have great news for Tenant File customers. We have entered into an agreement to provide low cost, high quality tenant screening for our users. Now you can run credit checks and tenant screening right from within the Tenant File menu. Just go to File > Tenant Screening.

In addition, we are offering online tenant applications and credit card processing. So, when you have a prospective tenant, just give them your branded web address and they can fill out the application online, then pay the fee online. All information will be forwarded to you when completed.

But that isn’t all…very soon we’ll be able to pull the tenant applicant information into the Tenant File program, to save you the trouble of setting up the information.

All of this at the best tenant screening rates available. We are very happy to provide this service for our customers!

Great DOMAIN NAMES for your Property Management business!

As you know, a great domain name is critical for your business. Your domain name is your identity on the web, and should be something that is memorable for your customers.  A great domain name tells the Internet searcher that your business is real and established.

Secondly, a domain name is valuable as a tool to get your website found. If you domain name is ‘www.EfficientPMCompany.com’ you can’t expect for anyone to type that into the browser bar, and it will be hard to get a good Google Placement. It is important to Google that you have some of the ‘keywords’ in your domain name that match what the end user will be typing. Those keywords might be ‘rentals’, ‘property management’, ‘tenants’, or similar names. Since all of the great names are taken and cost tens of thousands of dollars (or more), many companies are using an ‘i’ (for Internet) in front of the name, similar to the iPhone, iPad, iHome, and other products.

The Tenant File owns over 300 domain names relating to property management software for that very reason. However, we have collected some great domains that don’t relate to ‘software’ but are fantastic for property managers. Here are some:

iTenantManager.com
iRentalManager.com
iPropertyManagers.com
iManageTenants.com
TenantManagement.info
TenantManagement.biz
RentalManagement.info
CommercialManagement.info
RentHomes.us

Just give us a call at 1-800-398-3904 if you are interested in purchasing any of these domains. They won’t be very expensive except for RentHomes.us, which is a very valuable domain name. Thanks!

 

Introducing our new site Real Estate Available (http://www.RealEstateAvailable.com)

The Tenant File is proud to announce our new sister site: Real Estate Available (http://www.RealEstateAvailable.com). This new site is to help prospective buyers find their dream home anywhere in the United States. Through a partnership with Zillow, the worlds leading home search engine, we have created a site to quickly produce the most up to the minute homes for sale which are available right now.

And we have not forgotten our substantial Tenant File customer base. Every Tenant File customer will be given a free listing under their state on the Real Estate Available site. While this will be a paid listing for others, our customers will get a free listing simply by ‘liking’ the Tenant File on Facebook. We will set up each Tenant File company with their name in bold, the company logo, a short description, the website URL and their email address. This listing is for a full year!

We appreciate our customers and hope that you will share in our enthusiasm for this new site for home search.  At the Tenant File we are looking forward to sharing our success with you.

 

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